Privacy Policy
EASI Scoring Program (ESP)
1. Introduction
Your privacy is critically important to us. PLEASE READ THE FOLLOWING CAREFULLY.
This Privacy Policy describes how CLASI (The Collaborative for Leadership in Ayres Sensory Integration®, hereafter referred to as "CLASI," "we," "us," or "our") collects, uses, manages, stores, and may disclose data through the EASI Scoring Program (ESP).
If you do not agree with our Privacy Policy, please refrain from using the ESP or related services.
2. Statement of Data Privacy
The ESP provides scoring and reporting services exclusively for the Evaluation in Ayres Sensory Integration® (EASI). The data collected, processed, and stored within the ESP is entirely de-identified, meaning it contains no personal health information (PHI) or personal data that could link directly to an individual from other than the original tester.
The ESP was developed using Concerto, a platform created and managed by Cambridge University in the United Kingdom. ESP data storage is located exclusively within Amazon Web Services (AWS) in Ireland, ensuring compliance with stringent GDPR standards.
3. Types of Data Collected
The ESP stores de-identified demographic data and testing scores provided by authorized test administrators (clinicians and/or researchers). Stored information may include de-identified record IDs, date of birth, country, economic status, gender, and related demographic details. None of this data can independently identify an individual.
4. Consent and Notification
EASI administrators are required to inform parents or guardians via the "Parent Notification about the Evaluation in Ayres Sensory Integration®", clearly stating that anonymized data may be used in future research projects approved by CLASI. Parents and guardians are provided clear instructions to opt out, preventing the use of their child's data for future research.
5. GDPR Compliance
CLASI is committed to complying with the General Data Protection Regulation (GDPR) and relevant privacy laws. Test administrators are responsible for acquiring explicit consent and managing privacy rights communication with test participants and adhere to GDPR laws and other relevant privacy laws in their locations.
6. HIPAA Compliance
As a Business Associate under HIPAA, CLASI supports Covered Entities (clinicians/institutions) in safeguarding all personal health information. The ESP does not store or process identifiable PHI, thus significantly limiting exposure and ensuring compliance.
7. Data Security
CLASI employs rigorous data protection measures, including but not limited to secure encryption standards, multi-factor authentication (MFA) for user access, regular security audits and updates, and administrative and technical safeguards aligned with industry best practices.
8. International Data Transfers
Test administrators can access only data they directly entered and reports generated by the ESP. De-identified data may be transferred internationally to approved researchers, following secure and controlled methods. Researchers cannot re-identify any individual from the provided data.
9. Data Retention
We retain data only as long as necessary to fulfill the purpose for which it was collected, to comply with applicable laws, contractual obligations, or professional standards. De-identified data used for research may be retained indefinitely.
10. Use of Cookies and Web Tracking
The ESP's online interface utilizes cookies and tracking technologies solely to enhance user experience, security, and functionality. Cookies required for site functionality are activated by default and cannot be disabled. Optional cookies (e.g., analytics, performance cookies) are activated only with user consent.
11. Rights of Parents, Guardians or Tutors
Although ESP does not directly hold identifiable personal information, Parents, Guardians or Tutors have the right to:
Be informed about data collection and usage.
Access computed results of their child performance (e.g. EASI graph).
Object to data processing or data usage in research.
Have their child data deleted via request to the tester, institution where assessment was conducted or the ESP Administration.
12. Rights of Testers
Testers have the right to:
Securely access the EASI Scoring Program (ESP) to perform assessments, input scoring data, and generate reports, strictly in accordance with these Terms of Service and applicable privacy regulations.
Own and control of all original client assessment data they enter into the ESP. CLASI will not claim ownership or proprietary rights over any identifiable data.
Expect strict confidentiality regarding any client data entered into the ESP. CLASI will uphold robust data security measures and comply with relevant confidentiality standards and regulations.
13. Data Breach Notifications
In the unlikely event of a data breach, CLASI will promptly notify relevant authorities and involved testers according to GDPR and HIPAA requirements.
14. Changes to this Privacy Policy
We reserve the right to update this policy. Any changes will be posted online with a revised effective date.
15. Contact Information
For any questions or concerns regarding this Privacy Policy or data practices related to ESP, please contact:
Marco Leao
ESP Coordinator
Email: esp@easitests.com
Website: www.easitests.com
16. Effective Date
This Privacy Policy was last updated on April 23, 2025.
2. Limited License
Access to the ESP is granted via an individual account, which requires a unique username and password. This access is for use by one individual only and should not be shared among multiple people. You agree to use the ESP solely for its intended purposes and not to distribute, transfer, or share your login credentials with others.
3. User Accounts and Security
You are responsible for maintaining the confidentiality of your login credentials, and for all activities that occur under your account. You agree to immediately notify us of any unauthorized use of your account or any other security breach. Sharing your account or login information is prohibited.
4. Data Privacy and Confidentiality
The ESP does not store personal health information (PHI) or sensitive data that could directly identify an individual, ensuring full compliance with confidentiality regulations like HIPAA and GDPR. Personal data collected by the testing therapist, such as the complete client record, is maintained separately (in the tester records) and not stored within ESP itself.
The data housed in the ESP is completely de-identified, and no personal health information is stored in a manner that could be linked to an individual, other than by the testing therapist who has access to the client’s full record. The ESP complies with strict confidentiality standards, and the data is securely stored on Amazon Web Services in Ireland, a jurisdiction in Ireland, a jurisdiction that adheres to the European Union’s General Data Protection Regulation (GDPR) guidelines.
Test scores entered into the ESP are completely de-identified and may be used by CLASI-approved researchers for future research projects. Testers using ESP are required to provide a notification letter to parents/guardians, informing them of the potential use of de-identified test scores in future research projects. Parents/guardians will have the option to opt out if they do not wish their child’s de-identified data to be included in future research. The use of any data for research will be strictly anonymized. For more details on the ESP privacy policy please visit www.cl-asi.org/esp-privacy
5. Relationship Between CLASI and the EASI & ESP
The Collaborative for Leadership in Ayres Sensory Integration (CLASI) supports the development of the Evaluation in Ayres Sensory Integration (EASI) and oversees the development and maintenance of the ESP and owns the rights over the data housed in the ESP. CLASI is a 501(c)(3) nonprofit organization based in the United States, and its mission is to further research, development, and education in the field of Ayres Sensory Integration®.
CLASI's Tax ID is 90-1037557. All inquiries related to the EASI and ESP can be directed to CLASI for further assistance, as CLASI is the organization responsible for these tools.
6. Revisions and Updates
CLASI reserves the right to revise, update, or modify the Content, features, or functionalities of the ESP at any time without prior notice. Such revisions may include improvements, bug fixes, or the introduction of new features to enhance the platform’s functionality or user experience.
Users will be notified of significant updates or changes to the ESP as appropriate, but it remains the responsibility of the user to regularly review these Terms and the platform itself to stay informed of any revisions. Continued use of the ESP after any modifications to these Terms or the platform constitutes your acceptance of such changes.
7. Copyrights, Trademarks, and Service Marks
Unless otherwise noted, all content, materials, and intellectual property on the EASI Scoring Program (ESP), including but not limited to data, text, graphics, images, logos, design elements, software, and other materials (collectively referred to as "Content") are protected by copyrights, trademarks, and/or other intellectual property rights owned by CLASI or licensed to CLASI.
The Content on the ESP is copyrighted, and any unauthorized use or alternations of this content may violate copyright, trademark, and other intellectual property laws, in addition to being a material breach of these Terms of Use.
8. Translations
No unauthorized translations of the EASI, ESP, or any related materials are permitted. Any attempt to translate or modify the platform’s content without prior written consent from CLASI is strictly prohibited.
International accessibility of the EASI and ESP content is a priority for us, and we hope to make as many translations as possible officially available. If you have any questions, requests, or concerns regarding translations, please contact CLASI at esp@easitests.com for further assistance. All translation requests and inquiries must be submitted in writing.
9. Training and Support
Testers and institutions have the right to access appropriate support, training, and guidance related to the proper use of the ESP. CLASI will provide reasonable technical assistance and resources to ensure accurate and effective utilization of the ESP.
10. Restrictions on Use
You agree not to use the ESP for any unlawful purpose, including but not limited to violating any applicable laws or regulations. You may not attempt to modify, reverse engineer, decompile, or otherwise manipulate the platform or any part of it.
11. Termination of Access
We reserve the right to suspend or terminate your access to the ESP at our sole discretion if we believe that you have violated these Terms or engaged in inappropriate conduct. Upon termination, you must cease using the ESP.
CLASI shall not be liable to you or any third party for termination or suspension of your access to the ESP due to violations of these Terms.
12. Disclaimer of Warranties
The ESP is provided "as is," and “as-available” we make no representations or warranties of any kind, express or implied, regarding the operation of the platform, its content, or the results obtained through its use. We do not warrant that the ESP will be free of errors, interruptions, or viruses.
13. Limitation of Liability
In no event shall we, our affiliates, or partners be liable for any damages arising from your use of the ESP, including but not limited to indirect, incidental, punitive, or consequential damages.
14. Indemnification
You agree to indemnify and hold harmless the developers and providers of the EASI Scoring Program (ESP) from any claims, damages, or expenses arising from your use of the platform, including violations of these Terms.
15. Refund Policy
Renewed EASI Scoring Program memberships (i.e., after the first free year) include a 14-day cooling-off period starting from the date of purchase or renewal (“Cooling-Off Period”). During this period, you may cancel your membership and request a full refund without providing a reason, provided that you have not entered or logged any new scoring data. If you have utilized the membership by entering or logging new scoring data during this 14-day period, you will no longer be eligible for a refund.
16. Refund Requests
To request a refund, you must submit your request in writing via email (esp@easitests.com) within the 14-day Cooling-Off Period.
Refund requests made after the 14-day Cooling-Off Period or not submitted in writing will not be honored, except under the conditions set forth in Section 17.
17. Refunds After the 14-Day Cooling-Off Period
Once the 14-day Cooling-Off Period has passed, membership fees are generally non-refundable. Refunds after this period will only be considered if a) The ESP fails to deliver the services as promised, or b) Exceptional circumstances arise (as determined on a case-by-case basis at the sole discretion of ESP management).
18. Impact of Prior (Free) Usage
Any scoring data entered or logged during the free year does not affect your eligibility for refunds on new or renewed memberships. Only scoring data entered or logged after the date of your new purchase or renewal will be considered when determining whether you have used the service.
19. Non-Refundable Membership Fees
Membership fees for partially used subscriptions beyond the Cooling-Off Period are non-refundable. Once you have used the service (e.g., by entering or logging scores) after the 14-day Cooling-Off Period, you are considered to have partially used your membership, and no further refunds will be issued except as outlined in Section 17.
20. Notification of Changes
Testers and institutions have the right to be informed in a timely manner of any significant changes, updates, or modifications to the ESP that could materially affect usage, functionality, or compliance with relevant standards and regulations.
21. Feedback and Complaints
Testers and institutions have the right to provide feedback, raise concerns, or lodge complaints regarding the ESP directly to CLASI. All such communications should be directed to esp@easitests.com and will be addressed promptly and professionally.
20. Governing Law
These Terms shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law principles.
21. Contact Information
For any questions regarding these Terms of Use, please contact us at:
Collaborative For Leadership in Ayres Sensory Integration (CLASI)
811 North Catalina, Suite 1306
Redondo Beach, CA 90277
22. Effective date
These Terms of Use were last updated on April 23, 2025.